Meeting Minutes
 
 
SEPTEMBER 4, 2018 MINUTES                                               
                       
President Neil Ecker called the September 4, 2018 regular council meeting of the Biglerville Borough Council to order at 7:01 p.m. 
 
The following council members were present: John Angstadt, Neil Ecker, Robert Smith, Robert E. Guise, Melinda Warren Elnaggar, Janet L. Gliem, Robert Pantaleo and Mayor Christine Ecker.
 
Others present were: Tim Knoebel, KPI; Kevin Bollinger, S/W Operator; Peggy Williams, Gettysburg Times Reporter; Marisel Vazquez, The Healing Stone Massage Therapy, Business Owner;  Dick Mountfort, Authority Chairman and Todd Gardner, Authority Member.
 
GLIEM MADE A MOTION TO APPROVE THE AUGUST 7, 2018 REGULAR MEETING MINUTES.  ELNAGGAR SECONDED THE MOTION.  MOTION CARRIED UNANIMOUSLY.
 
OPPORTUNITY FOR CITIZENS TO BE HEARD:   President Ecker called on Marisel Vazquez, owner of The Healing Stone Massage Therapy.  Marisel Vazquez introduced her business at 98 South Main Street and gave the council business cards and packets.  The council thanked her and welcomed her business to Biglerville.
 
SEWER COMMITTEE:  Janet Gliem read the Sewer committee monthly report.
 
-  Treated total 10,236,000 gallons
- Average per day 330,000 gallons
- Weekly BOD, CBOD, Phosphorus, Ammonia Nitrogen, TSS, & Fecal Coliform samples 
- Weekly nitrate-nitrite & total nitrogen samples
- Monthly Copper, Final & Upstream Hardness samples
- Extra samples for NPDES permit renewal
- Televise sewer lateral for Crop Production Services
-  We were notified by Aqua Aerobics earlier this month that the PLC and interface at the STP are being discontinued. These have the perimeters set for treatment at the STP, and how we make changes to the process when needed. If either of these were to fail, the STP would have to be manned 24-7, and make any and all changes manually. We are in the works to get pricing for replacement with upgraded equipment and hope to have it by the budget meeting. Kevin Bollinger
Water/Sewer Operator
 
Bollinger informed the council on the Aqua Aerobics PLC and interface at the sewer plant (see above sewer report).  This is the equipment that operates the sewer plant.  Bollinger explained that without this working equipment the sewer plant would be run manually and require the operators to be there 24/7. Bollinger will have the estimated cost by the Budget workshop.
 
                                                                                             
Nothing to report on Knouse Foods or Doug Miller request.
 
The request from Julie Barbour was discussed by Tim Knoebel.  He stated that Lot #25 is existing with the street in front of the lot and the sewer connection to the main already in place.  Council has agreed that this lot would be a customer of the borough for sewer and water; however, the taxes would be paid to the township.
 
Knoebel continued that the other two lots owned by Julie Barbour are Lot #27 and #28.  Barbour would have to extend the street from the cul-de-sac and extend sewer and water mains.  These lots would be borough customers for sewer and water and all taxes would be paid to the borough.  The lots are located within the borough; however, the street would be located in the township.  The inter-municipal agreement would need amended from what was submitted, as of this date.  Knoebel provided some general comments to that agreement that would need to be included.  They are:  (1) The Street must be extended in front of the lots.  (2)  The borough would maintain the road and plow the street. Maintenance of the blacktop and roadway would have to be clarified on the agreement (like pot holes, etc.).  (3)  If there is a road dedication to the borough – this question would need to be answered by the solicitor. 
 
Knoebel and Guise discussed the sidewalks being extended including the Lot #26 (neighboring lot).  Knoebel stated that the next step is to tell Barbour that sewer and water are available for Lot #25 and include Yannetti’s comments.  Subsequently, we can get a second draft of the agreement and discuss it further. 
 
Knoebel reported that Barbour’s plan will be a Land Development plan and he will get back to us on the amount of the Escrow Fund.  Council concurred to take this information under advisement and wait for their amended agreement draft. 
 
Knoebel reported that KPI is working on the NPDES permit which requires a check to be paid no later than November 1, 2018. 
 
A MOTION WAS MADE BY GLIEM AND SECONDED BY SMITH TO AUTHORIZE DICK MOUNTFORT, AUTHORITY CHAIRMAN, TO SIGN ON BEHALF OF THE AUTHORITY FOR THE NPDES PERMIT AND AUTHORIZE A CHECK TO PAY THE $500 AND AUTHORIZE KPI TO SUBMIT THE NPDES PERMIT APPLICATION TO DEP.  MOTION CARRIED UNANIMOUSLY.
 
Mountfort left the meeting at this time.
 
 
WATER COMMITTEE:  Smith read the Water Report as follows:
 
In August, our water system pumped a total of 3,372,000 gallons averaging 108,774 gal/day.  That’s 7.5% increase from July 2018 and a 1.6% increase from August 2017.
 
August’s bacteria samples were taken on the 1st at 110 South Main Street (7-11 Store), 38 West York Street. (Adams County Surplus), and 366 Arendtsville Road (C.P.S.).
 
In August, we had one final water meter readings 32 High Street.
 
On August 28th, Matt and Sam Mentzer (new employees of Chamberlin & Wingert Sananitary Services) repaired a leaking water main and two leaking service laterals at 103 Penn Street.
 
The water company has some new D.E.P. rules that are going into effect early next year. We will need some instrumentation (CL 17)’s installed at Well #5 and #6 to insure we stay in compliance. A  CL 17 cost $6,000 + installation. Doug was going to put this in 2019 budget. He didn’t get quotes for installation.
 
Water/Wastewater Operator
Doug Hays
 
Bollinger reported that a continuous monitor is being required at the Borough Wells by PA DEP.  The equipment is called CL17 and Hays will have more on the costs at the borough’s budget meeting.  The change is required by April 2019.
 
FINANCE/PERSONNEL COMMITTEE:  President Ecker recommended that the Adams County SPCA 2018 donation be made at this time.
 
A MOTION WAS MADE BY ECKER, AS CHAIR OF FINANCE AND PERSONNEL, TO DONATE THE $500 FOR THE 2018 BUDGET YEAR TO SPCA.  THE MOTION WAS SECONDED BY PANTALEO.  MOTION CARRIED UNANIMOUSLY.
 
President Ecker discussed the Budget workshop date.  Council concurred to set the date for October 16, 2018 at 6 p.m.  The secretary will advertise the same.
 
A MOTION WAS MADE BY ECKER, AS CHAIR OF FINANCE AND PERSONNEL, TO ADVERTISE THE BUDGET WORKSHOP FOR OCTOBER 16, 2018 AT 6 P.M.  THE MOTION WAS SECONDED BY PANTALEO.  MOTION CARRIED UNANIMOUSLY.
 
The council deliberated on the Process Masters Chemicals expenses vs. starting a new line item for savings for sewer line construction.  The amount paid to date for chemicals was $42,984.   The council decided not set up the Sewer Fund Construction line item yet but discuss this expense later in the year.
 
President Ecker stated that the Minimum Municipal Obligation (MMO) plan form for 2019 was due to our pension company.  This is an estimate for next year’s pension expenses for both plans, Police and Non-uniform.
 
A MOTION WAS MADE BY ECKER, AS CHAIR OF FINANCE AND PERSONNEL, TO APPROVE THE MMO PLAN FOR POLICE AND NON-UNIFORM FOR 2019.  THE MOTION WAS SECONDED BY GLIEM.  MOTION CARRIED UNANIMOUSLY.
 
President Ecker announced that the update for QuickBooks Payroll software was due at a cost of $650 by October. 
 
A MOTION WAS MADE BY ECKER, AS CHAIR OF FINANCE AND PERSONNEL, TO APPROVE THE QUICKBOOKS PAYROLL SOFTWARE AT $650.  THE MOTION WAS SECONDED BY GLIEM.  MOTION CARRIED UNANIMOUSLY.
 
PLANNING COMMITTEE:  Nothing to report.
 
HIGHWAY COMMITTEE:  Bollinger reported that the tar and chip work was going to be completed by the end of September. 
 
ORDINANCE COMMITTEE:  Elnaggar reported that the request for handicapped parking space ordinance amendment at 72 Fourth Street has been advertised and is ready to be voted on.
 
A MOTION WAS MADE BY ELNAGGAR AND SECONDED BY SMITH TO APPROVE THE AMENDMENT TO THE HANDICAPPED PARKING SPACE ORDINANCE.  MOTION CARRIED UNANIMOUSLY.
 
Elnaggar announced a request from 45 Penn Street for a handicapped parking space.  This is the same request as 72 Fourth Street and the owner has a handicapped parking permit from PennDot. 
 
Discussion on the cost of the ordinance and signs at approximately $275.00.  Also, it was discussed what would happen if the property owner moves and this handicapped parking space is no longer needed.  Council concurred to have the office add handicapped parking space to the Occupancy Permit checklist. 
 
Elnaggar discussed the Vacancy Property Ordinance.  The committee is going to meet and discuss amending the Foreclosure Ordinance instead of making a stand-alone vacancy ordinance.  Yannetti agreed with the amendment and no one would be grandfathered.  Council concurred with Elnaggar talking to Wayne Smith to find out if he would do the inspections, as needed basis.  More discussion to follow.
 
SAFETY COMMITTEE:  Pantaleo said he had no questions on the Police Report. 
 
Discussion on part time officers working and coverage during Lanious being absent.
 
Emergency Service meeting was held and there will be another meeting in October, reported Pantaleo.
 
 
CODE ENFORCEMENT REPORT:                        
                       
CODE AND ZONING ENFORCEMENT REPORT
August  2018 report
                   
Lists of permits:
Address & Reason
Date Applied          Date/ Filed
 
161 N Main St, Occupancy
                                 8/02/18
 
149 E York St, Sign
                                 8/16/18
 
39 W York St, Building
                                 8/16/18
 
High St, Fence
                                 8/29/18
 
231 E York St, Sign
                                 8/29/18
 
 
 
 
 
 
Investigations and Inspections
Address
 
 
Reason
 
1st inspection   final inspection
63 Fourth St
Junk and debri
Granted 60 day extension
                                
74 W York St
Trees over sidewalk/Sent notice
                                 8/9/18
23 Maple Ave.
Junk Vehicle/Sent notice
                                 8/29/18
34 Musselman Ave
Chickens/Sent notice on keeping chickens
                                 8/13/18
130 E York St
Person living in camper/Sent notice to landlord to remove camper.
                                 8/2/18
73 S Main St
Pool without permit/Sent notice
                                 7/26/18
268 E York St
Pool without permit/Sent notice
                                 7/26/18
158 E York St
Junk Vehicle/Sent notice/
Vehicle was removed
                                 7/19/18
Sidewalks list for 2018
55 N Main St
                                  8/29/18
 
59 Fourth St
                                  8/29/18
 
15 Penn St
                                  8/29/18
Citations Filed
Name
 
Address     Reason
Date                Status/Date
Citations
Filed
 
 
 
 
ADDITIONAL NOTES AND COMMENTS:
 
 
 
 
 
Zoning/Code Enforcement Officer
Wayne Smith
 
 
 
                                                                                                PAGE 97
 
MAYOR:   Mayor Christine Ecker reported that the Upper Adams Historical Society has applied for grant funds.
 
Mayor Ecker announced that the Treat Night will be held on October 31, 2018 from 6 to 8 p.m.  The secretary will advertise the same.  Also, Biglerville Fire Department’s Fall Fest is being held on September 13, 2018. 
 
OLD BUSINESS:   
 
Adams County COG:  The secretary reported via memo that the COG is still working on the municipal bridge survey and the Legislative Forum may be held in the evening but there is no decision on those items yet.
 
YATB:   Nothing to report.
 
NEW BUSINESS:  The secretary announced that we have two (2) quotes for the electric shopping for 2019.  The choices were from 12 month, 24 months, 36 months,
60 months.  Council concurred to take the 36 months quote.
 
They are as follows:
 
  1.  Constellation – 100% Green Power Quote for 36 months = $.04803 fixed price and 100% Fixed Price No Green= $.04711.
  2. Champion Energy – No Green fixed price = $ .04891.
 
A MOTION WAS MADE BY ELNAGGAR TO CHOOSE CONSTELLATION FOR THE ELECTRIC SHOPPING FOR 36 MONTHS, 100% GREEN AT .04803.  MOTION WAS SECONDED BY ANGSTADT.  MOTION CARRIED.  (GLIEM OPPOSED)
 
ANNOUNCEMENTS:  The e-recycling was announced to be held on Saturday, September 8, 2018 at Menallen Township building.  The two (2) volunteers will be Rob Pantaleo and John Angstadt.
 
A MOTION WAS MADE BY GUISE AND SECONDED BY PANTALEO TO PAY THE BILLS AND ADJOURN THE MEETING.  MOTION CARRIED UNANIMOUSLY AT 8:15 P.M.

                                                                                                
 BIGLERVILLE POLICE DEPARTMENT         
                                                                               
MONTHLY ACTIVITIES REPORT FOR AUGUST 2018
21 COMPLAINTS OR SERVICE CALLS
29 TOTAL ARRESTS 29 TRAFFIC 0 CRIMINAL
2 INVESTIGATIONS 15 WARNINGS 
834 TOTAL MILES TRAVELED 221.5 TOTAL HOURS WORKED
44 LANIOUS 149.5 HARTLEY 28 PART TIME OFFICERS
 
COMPLAINT/SERVICE CALLS
TRAFFIC ARREST
CRIMINAL ARREST
1- 911 Hang Up
18 -  Max Speeds
 
1 - Alarm
2 - Insurance
 
1 – Asst. Fire Dept.
2 – Oper Veh On Susp. Registration
 
1 – Asst. Other Police Dept.
1 – Failure to Surrender Registration
 
1 – Building Checks
1 – Lic. Required
 
1 – Dept. Service
4 – Exp. Inspection
 
2 – Noise Comp.
1 – Driving Under Susp.
 
6 -  Follow up Calls
 
 
1 - Info
 
 
1 – Sex Offense
 
 
1 -  Vehicle Acct.
 
 
1 -  Theft
 
 
1 – Threats
 
 
 
 
 
37 – Traffic Stops
 
 
 
 
 
 
TYPE OF INVESTIGATIONS:
1 Assault
1 Sexual Assault
 
 
STATUS OF INVESTIGATIONS
00     Closed Unsolved
01     Unfounded
01    Under Investigation
00   Cleared 
STATUS OF INVESTIGATIONS YEAR TO DATE
03     CLOSED UNSOLVED
01   UNFOUNDED
04   UNDER INVESTIGATION
18   CLEARED
 
REPORTING OFFICER:  CHIEF GARY P. LANIOUS