Recorder of Deeds

UPDATE FOR THE REGISTER OF WILLS & RECORDER OF DEEDS OFFICES

AS OF November 30, 2020

 

RECORDING OPTIONS:

  • SCHEDULED APPOINTMENTS FOR RECORDINGS, FILINGS & ESTATES ARE NOW REQUIRED
  • OUTSIDE DROP-OFF BOX
  • MAIL-INS (FED-EX, UPS, USPS) **PLEASE PROVIDE A SELF-ADDRESSED STAMPED ENVELOPES.**

Please contact our office to set up an Appointment at: 717.337.9826 or email: kheflin@adamscounty.usbchenault@adamscounty.usregisterrecorder@adamscounty.us

A secure DROP-OFF BOX is available outside the courthouse doors (under the roof area) to save time of coming inside the building during work-day hours.  We will check the box throughout the day. Please use binder clips and/or envelopes to secure that your work is in order.

If you need to just stop by to check your Attorney box or sign for documents (with no envelope), you will still need an appointment.   Please follow the floor lines posted in the courthouse main lobby to enter the Register & Recorder office waiting lane [located along the service elevator wall] in the courthouse lobby, and wait for your turn to enter the Register & Recorder office. As you approach our Entrance door, kindly STOP TO WAIT for a staff member to prompt you to enter. 

PUBLIC TERMINAL SEARCHING: (title searchers, attorneys & staff and public):

Public terminals are available for public searching in the lobby, please contact the Prothonotary's office to schedule an appointment.  No public terminal searching is available in the Register & Recorder Office at this time.   You will be able to have access to Register & Recorder records, Prothonotary Civil records, and Tax Services records on the public terminals.

Estate Probates will be available BY APPOINTMENT.

VIRTUAL ESTATES ARE STILL AVAILABLE AT THIS TIME FOR ATTORNEY REPRESENTED ESTATES.   Please contact our office to set up a virtual estate appointment at 717.337.9826, or email kheflin@adamscounty.us or bchenault@adamscounty.us

 Please follow these helpful steps to probate in the office:

 ·        Contact the Register of Wills Office to schedule a specific appointment to probate.   Tele:  717.337.9826 

 ·        Plan to appear in person with only directly-related parties  (executor, administrators, non-subscribing witnesses) to minimize the amount of people to be in our office lobby.  Those not directly-related to the estate should wait outside the courthouse building.

Thank you in advance for your understanding as we try to format procedures that work for the safety of everyone. 

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About Us
 
This office is also an agent for the Department of Revenue and collects realty transfer tax, and distributes it to state, municipalities and school districts. Notary Publics come to this office to take their oath and have their commission and bond recorded. Military discharges are recorded only when the veteran brings it in to be recorded and there is a privacy act on military discharges. Responsibilities are preservation of Records Relating to Real Property, Recording of Deeds, Mortgages, Easements, Agreements, Financing Statements, Subdivision Plans, Miscellaneous Real Estate Documents.
NOTICE REGARDING JCS FEE INCREASE
 
On November 30, 2017, Act 40 and 44 of 2017 (signed by Governor Tom Wolf) increased the Judicial Computer System/Access to Justice/Criminal Justice Enhancement Account (JCS/ATJ/CJEA) state surcharge from $35.50 to $40.25.  This is an increase of $4.75.   Even though the Recorder of Deeds Office is not a court-related office, this legislation impacted recording fees on those certain documents that the JCS fee is collected.  The updated Fee Schedule is posted on the county website under “Recorder of Deeds”. 

SPECIAL NOTES:
 
  • Realty Transfer Taxes must be paid by check (No cash is accepted for RTT.) (Posted: 07/27/18) 
  • Our office prohibits the taking of any photos by camera/cellphone of images in books, on the computer and microfilm. (Posted: 04/30/18)
  • ​PLEASE PROVIDE A SELF-ADDRESSED STAMPED ENVELOPE FOR THE RETURN OF YOUR RECORDED DOCUMENTS, OR PLEASE MAKE ARRANGEMENTS TO PROMPTLY RETRIEVE YOUR DOCUMENTS. THANK YOU (Posted: 09/22/16)
Hours and Observed Holidays:​
8:00 a.m. – 4:30 p.m. ​**
Monday - Friday
** Please note that 4:00 p.m. will be the cut-off to accept recordings. If you have a special circumstance, please call or email the office. Thank you.** (Posted: June 19, 2018)
Contact Information: 
 
Karen Heflin
Recorder of Deeds
 
County of Adams​
Recorder of Deeds ​
117 Baltimore Street​
Room 102​
Gettysburg, PA 17325
 ​
Phone:​ 717-337-9826 ​
Fax:​ 717-334-1758
Email​
 
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New Year’s Day.................January 1, 2021

Martin Luther King Day....January 18, 2021

Presidents’ Day..............February 15, 2021

Good Friday............................April 2, 2021

Memorial Day........................May 31, 2021

Independence Day (Observed) July 5, 2021

Labor Day ....................September 6, 2021

Columbus Day.................October 11, 2021

Veterans’ Day..............November 11, 2021

Thanksgiving Day........November 25, 2021

Thanksgiving Holiday..November 26, 2021

Christmas Holiday.......December 24, 2021

Christmas Day.............December 27, 2021

New Year's Day (Observed) Dec. 31, 2021​